Facility Modification Requests, or Fac Mods are used to request changes or modifications to interior and/or exterior areas of your campus/ administrative building. Facility Modifications are funded through the requesting school, not WCPSS.

It is vital that schools follow the Fac Mod process to make sure that any changes or additions to a school facility are up to WCPSS, county and state safety standards. Failure to follow the process can potentially lead to safety and/or legal issues.

The Facility Modification Request form is an electronic form that can only be submitted by school administrators or departmental staff. PTA, Boosters and outside groups should work through their school administration to have the Fac Mod submitted. The staff member completing the form should answer each question with as much information as possible, including full project details and available supporting documentation.

Use a Fac Mod Request when you are requesting a change or modification to the interior and/or exterior area of your campus/building, such as:

• Structural/physical changes of interior space, for example:

  • Painting, flooring and equipment installations.

  • Demolition or new construction of walls, ceilings, floors, stairs, etc.

  • Installation of fixed equipment or furniture requiring utility connections, including HVAC or exhaust ventilation systems.

  • Connecting to building utilities or mechanical systems.

  • Adding hardwired electrical equipment, data outlets, and electrical outlets to support technology, etc.

  • Adding/moving shelving or chalk/whiteboards.

• Changes in use of interior space, for example:

  • Changing conference rooms to offices, offices to classrooms, Career and Technical Education classrooms to computer labs, etc.

  • Changes in how space is used on your campus may impact capacity. Therefore, a Fac Mod must be submitted to the Facilities Design & Construction Department in order to track these changes within our database. This will allow Wake County Public Schools to keep the most up-to-date statistics on space utilization.

• Location of new equipment on the site.

• Changes or modifications to exterior spaces (i.e., the grounds or playfields), for example:

  • Installation of playground equipment, (Follow Design Guidelines for Development of Playgrounds criteria) found under the forms section of this site.

  • Constructing dugouts.

  • Adding lighting.

  • Adding bleachers.

  • Installation of a new track.

  • Installation of an irrigation system.

  • Painting of any kind.

  • New plants of any type.

  • New gardens of any kind.

All modifications on campus need a Fac Mod submitted to the Facilities Design & Construction Department for review and approval before proceeding with the work, regardless of funding source.

When requesting a project involving new signage, artwork or murals on campus, school staff must submit the following:

• A completed Fire Marshal Installation Template. All requested information must be included

  • Artwork – Image or drawing and complete description of proposed artwork.

  • Size - Dimensions (Height, Width, Thickness) of the proposed artwork.

  • Location - Floor plan showing the location where the artwork will be displayed.

  • Installation Method - How this will be attached to the wall.  Documentation detailing the orientation and installation method to be affixed or supported, and to what surface the artwork will be affixed or supported.

  • Flame Spread - Detailed information must be included. Documentation containing Flame Spread and Smoke Development data for the material(s) used to construct the proposed artwork

The Wake County Fire Marshal’s office will review the submitted information for comment before installation. 

When requesting a project involving new construction, including an outdoor shaded learning space, submit the following:

•  Construction drawings with an Architectural or Engineering seal.

•  A site plan that shows the location of the proposed new construction on the campus.

•  List, or show on the site plan, additional/relocation of plumbing or electrical work needed for the project.

• The name and contact information of the contractor involved in this project.

• The contractor and architect’s commercial insurance certificates showing the Wake County Board of Education are additionally insured. (Insurance requirements are as follows: 1 million of General Liability, 1 million of Auto and Workers Compensation.)

When requesting a project involving new equipment to the campus, the following must be submitted:

•  Shop drawings and the manufacturer specifications that pertain to the new equipment.

•  A site plan showing the location of the new equipment on the campus.

•  If exterior - drawings show the location of any new underground cabling that must be run and where it is tied into the main building.

• If interior - drawings showing all new cabling and where that new cabling is tied into the building.

• If the equipment is playground equipment, please provide a 2-D and 3-D drawing of the playground design.

When requesting a project involving new landscaping on the campus,  the following must be submitted:

• A site plan showing the entire area subject to additional landscaping.

• A complete list of all plants that will be used. 

• The number of plants used and their approximate size at maturity.

• On the site plan, show any ponds or additional structures that will be added.

• The type of filler (pine straw, mulch, etc.) that will be used.

Work with your school administrators to refer to the design guidelines in the Preferred Plant List, Fencing Guidelines, Irrigation Systems Guidelines, and Playground Equipment Guidelines.

If the project requires permits or municipality reviews, a copy of all documentation must be sent to the Facilities Department before the start of the project.

Adequate maintenance of school buildings and grounds in the Wake County Public School System is an issue of importance to students, parents, and school system staff.  Well-maintained school facilities are an indication of the importance of quality public education to our community.  The school system welcomes the opportunity to include parent volunteers in our efforts to enhance and improve the maintenance of school buildings and grounds.

The purpose of the Parent Volunteer Match Grant program (PVMG) is to provide parent volunteers the opportunity to participate in buildings and grounds improvements at the school(s) of their choice, thereby improving school facilities for students and staff and with cost savings to the taxpayers and citizens of Wake County.  Projects that meet the program's requirements must comply with the current WCPSS guidelines for systems, materials, and amenities currently provided in WCPSS school facilities.

Parents and/or parent groups should work with school staff to initiate the request for PVMG dollars at the time of the Fac Mod submission.  School staff will indicate the request on the Facility Needs Request form.  Requests for funding will be considered on a first-come, first-served basis.

Resource Requirements: 

1. Terms and conditions to qualify for matching funds from the System-Wide Improvement Projects allocation are as follows: 
2. Matching funds must be available from the current allocation approved by the Board of Education
3. Funds requested of the school system must not exceed one dollar for each dollar in cash or $10,000, whichever is less. 
4. Projects must comply with all applicable codes, laws, and procurement policies.
5. All goods and services must meet or exceed school system standards as specified in the latest edition of the Facilities Design and Construction Educational Specifications.  Exceptions must have the prior approval of the Facility Planner or Project Manager.
6. No private individual or group may obligate or commit school system funds.
7. All appropriate school system procurement procedures will be followed.  In such instances, funds raised by parent volunteers must be transferred to the school system fund 6 accounts for procurement of goods and/or services through agreements or contracts between the school system and the vendor(s).
8. The school system will not provide advance funding for reimbursement by others.  Matching school funds must be available and subject to verification prior to the start of work. 
9. All improvements are subject to inspection and approval by the facilities department staff.  No party shall pay any supplier or contractor for goods or services prior to receipt of written acceptance by the Senior Director of Facilities Design and Construction.
10. Individuals providing donated labor must be approved through the WCPSS Volunteer process and complete a Sex Offenders Registry Check Certification form.  The assigned Project Manager or Facility Planner will provide this form.

Questions regarding Facilities Modification Requests may be directed to Leann Walker, Senior Administrator of Facility Modifications or Carrie Johnson-Dobbs, Administrator of Facility Modifications.